1300 886 238
Cumulus Enterprise – why do organisations choose it, and is it for you?

Cumulus Enterprise – why do organisations choose it, and is it for you?

The Cumulus Enterprise, as the name suggests, is more suited for large, multi-office or global organisations that have complex workflow needs to oversee the content creation and management process, with typically several different stakeholders and associated teams involved. A great example here would be retail and manufacturing industries, or institutions such as universities. Don’t think your organisation fits this description? Take a look at Canto solution, the lightweight yet powerful sister of Cumulus.

The Enterprise server architecture is very powerful and allows for use of all available hardware resources, thus able to deliver greater loading and faster throughput, as well as providing a more powerful and robust database engine.

The extensive built-in features of Cumulus Enterprise allow to add specific tools to customise the software to suit your business processes and reporting obligations.

 

Distinguishing features of Cumulus Enterprise

Single Sign-On (SSO) integration

For some customers this has been a critical reason to go with Enterprise. SSO allows Cumulus end-users to access web applications without the need to log in again, and still retain their permissions.

Second license for UAT/ dev

Most importantly, Enterprise comes with a second license of the software that can be used as a staging, failover or development server. The ability to have a development server to test latest releases or new options based on your current solution prior to going ‘live’ on the production server is a major consideration. This is especially significant for those users reliant on 24-hour access to the solution with no downtime, and/or the IT department having strict standards relating to implementation of business solutions.

You could use your second license to run a mirrored copy of your Cumulus server. This enables you to split Web access requests between two machines, or limit Web access to the mirrored machine, reducing the load on your main Cumulus server.

Higher number of CPU threads

Our Cumulus Enterprise customers can take advantage of faster and larger processing of content which is key for larger organisations.

 

Modules inbuilt into Cumulus Enterprise

Extended Permissions

The primary value this feature presents is data integrity. Using category and asset-level permissions, the built-in scheduler can scour your catalogs regularly for issues of concern – such as expired usage licenses – and apply a permissions template that removes access to the assets, ensuring no one can access them until the situation is resolved.

Roles and Extended LDAP

In Enterprise, complete user management and access permissions can be controlled by a central system such as Active Directory (AD) and LDAP. Thus, users are not managed by the DAM team but by the IT team or by business administrators. Content can be controlled at a more granular level with individual characteristics of an asset, e.g. status or applicable usage, defining who can do what with it.

Usage Statistics and Reporting

The Usage Statistics and Reporting module expands on the standard collection of asset usage statistics. Create automated reports that help you value assets, fine-tune Cumulus and plan for the future.

  • discover which assets provide the most value
  • fine-tune metadata by discovering which search terms fail and which are most common
  • determine the value of an entire collection on a per-asset basis and anticipate growth and budget needs in advance
  • configure recurring, automated graphic and textual reports without IT involvement.

Additional modules to customise your Cumulus Enterprise solution

Digital Asset Request Solution (DARS)

This module provides option for external users to request download of selected assets from Portals when download restrictions are enabled.

Asset Lifecycle and Channel Distribution

Developed by databasics, this module provides an easier way to manage asset and content lifecycle giving you more control over content approval, publishing, expiration and distribution. Built as an approval workflow and channel distribution solution it uses standard Cumulus technology that can be easily supported, extended and repurposed. More on dbApprove in our blog.

 

If all this seems like more than you require, consider Canto – a lightweight yet powerful SaaS DAM. Canto is loaded with some great features, is easy to implement and manage.

Visit our website to learn more about Canto or give us a call to discuss 1300 886 238.

Questions to help determine if Cumulus Enterprise would be a good match for your organisation

  • How many power users need to be managing the content? How many will need training on the solution and require read/write level of access?
  • How many users need to upload content and enter metadata along with the upload?
  • Do we have detailed statistical usage and reporting requirements?
  • Do we need email ordering of images/documents/products?
  • Do we need automation of processes and workflows e.g. for approvals?
  • Do we need integration with other systems?

dbApprove to solve your digital asset approval and distribution needs

dbApprove to solve your digital asset approval and distribution needs

Now that you have Cumulus to provide you a centralised storage to easily create, organise, find and repurpose your digital assets and content – life’s a piece of cake.

But there might come a time when you need an easier way to manage the lifecycle of your digital assets and content – which might require more control over content approval, publishing, expiration and distribution. Luckily, as an answer to frequent customer requests, databasics have created a solution for you – dbApprove! dbApprove was built as an approval workflow and channel distribution solution. It uses standard Cumulus technology that can be easily supported, expanded and repurposed.

The following real-life scenarios can provide you with some examples of how dbApprove can help organisations achieve some of these objectives.

Real-life scenario 1

An organisation wants to control their content approval for publication and would like to automatically archive older content.

With dbApprove, approval and expiration criteria are automatically applied when assets move from ingestion to production, and finally – into the archive.

Real-life scenario 2

A marcom team in a government/ private sector wants to make a limited range of watermarked content available for general access in a format only suitable for limited usage.

dbApprove makes asset conversions, watermarking and transfers between catalogs automatic. A simple press of a button and the solution does all the hard work for you.

Real-life scenario 3

An organisation wants to release content to multiple marketing channels. Each channel has different requirements.

Do you need something more complex? For example, some teams receive content from multiple user groups and need to publish content to multiple channels. If this fits the needs of your organisation, dbApprove allows us to provide a set of tailored enterprise level workflows to fulfil the exact publishing specifications of your organisation.

 

If you would like to learn more about dbApprove contact databasics at info@databasics.com.au or give us a call 1300 886 238.

Image Recognition and DAM

Image Recognition and DAM

Artificial Intelligence (AI) has been on top of everyone’s mind for the last couple of years – will it improve our lives, or will robots be soon taking over?  However, for DAM users it is hard to ignore the benefits of the image recognition (or more accurately – object recognition) and automatic image tagging technology in digital asset management. The most time-consuming (and – important) process in managing your digital assets is tagging your images with accurate metadata so they can be easily searched for and found.

 

What is Image Recognition?

According to Clarifai, one of the providers of this technology, Image Recognition “refers to a computer vision’s ability to identify the dominant subject in an image and apply the relevant “concept” or “tag”. This could be objects, places, people, words, and even actions.”

Simply said, image recognition picks out the central object in an image that the camera was focusing on.

 

What are the benefits?

  • Improved search results – with improved metadata quantity and quality by automatic object recognition and tagging, your search will be a breeze
  • Increased efficiency – the content is automatically uploaded with metadata, saving thousands of hours of manual work and frustration
  • Focus on core strengths – with the labour-intensive manual tagging out of the way, you team can now focus on their core strengths.

How does it work?

Select one or more assets from your collection, hit Run Auto-Tagging in your tool box.

auto-tagging

The tags are generated. Review, edit or delete tags.

tags

And you’re done.

 

Summary

For years customers have been asking if there is an easier way to add metadata to assets. AI has been around for years, however only now we believe the technology has finally reached the level of functionality to be useful in digital asset management. Would you like to save time and money? Learn more about this affordable technology and what can it do for you and your asset library. Contact databasics at info@databasics.com.au or call 1300 886 238.

Why Upgrade to Cumulus 11

Why Upgrade to Cumulus 11

Have you jumped on the Cumulus 11 bandwagon? Not yet? Here is a summary of what you’re missing out on. For more detailed descriptions of features and enhancements please refer to the resources at the end.

Improved InDesign Client – now supports Adobe InDesign Creative Cloud 2018:

 

  • Select multiple assets from Cumulus at once using the common keystrokes
  • Selected multiple assets can be placed together in documents
  • Right-click on the file and view, modify, etc. that asset in the Cumulus Web Client with the new entry “Open in Cumulus”
  • New “Relink” function – replace any link or resource with an asset from Cumulus Catalog

Portals:

  • Customisation: a new lighter theme available out of the box
  • Transparency support
  • Playback for audio files
  • Static URLs for all main pages
  • Deep link functionality – to facilitate the integration of 3rdparty applications
  • Field labels in overview, search result pages, and the basket overlay
  • Controls for page navigation display on top of search results
  • Show asset relationships if desired, browse related assets
  • Configure the number of assets per page
  • Static URL for Upload Collections

Web Client:

  • Similarity search – detect visually similar files and potential duplicates
  • Define asset actions in toolbox for better workflows – send a sample workflow that supports the similarity search and handling of similar assets, add selected asset functions to workflow states
  • Asset navigation – navigate through list of files in details view, edit or preview modes with controls and keyboard shortcuts
  • Improved container browsing – Vertical Container Tree on the left side of the window
  • Audio playback
  • Support for native language environments: define a default language, auto-tagging in multiple languages, email notifications in multiple languages
  • Easily change your download collections
  • Select All – Deselect All function
  • New Crop Editor Tool to deliver proper renditions of the asset
  • Focus Area Cropping – a “region of interest” can be defined for images and PDFs. This region of interest is saved along with the asset’s metadata

Roboflow:

  • Better overview of workflows – toggle switch
  • New folder filter: combine “including” and “excluding” in a fresh folder filter
  • New action: call-external-script

Cumulus Office Connector (Please note this feature requires additional purchase):

  • Browse in and insert images directly from Cumulus into your Microsoft Word documents or PowerPoint presentations
  • Pull and insert PSD Photoshop files, when placing a PSD file into document a PNG file is generated by Office Connector

Image recognition (AI) and Auto-Tagging – this optional feature allows for all your images to be scanned and auto-tagged by Cumulus. These tags can be added to the metadata of the assets. Please note this feature requires additional purchase.

SharePoint Search Connector – search for Cumulus assets within the SharePoint search, view assets along with metadata and preview, save to SP Document library. Please note this feature requires additional purchase.

 

Useful resources

If you’ve fallen behind a couple of major releases here is what you’re missing from Cumulus 10and Cumulus 10.2

Wondering what does Cumulus Office Connector do? More here.

From Canto:

Cumulus 11 update

Cumulus 11.0.2 update

Cumulus 11.0.4

Cumulus 11.1

Canto Community

What does Cumulus Office Connector do?

What does Cumulus Office Connector do?

Cumulus Office Connector was first released with Cumulus 11 update, October 2017. It is a direct integration of Cumulus into Microsoft Word or PowerPoint. With Office Connector you can easily insert images from Cumulus into your documents or presentations.

Add the Office Connector add-in to your Word and PowerPoint and you’re ready to go.

No need to download media to your local server, pull it directly from Cumulus catalog into your documents and presentations. It’s not only fast and easy, it also ensures the images and the digital media is up to date and approved.

The latest Cumulus update 11.0.4 lets you pull and insert PSD Photoshop files as well. The Connector will automatically convert the image to a PNG. Even less work for you! Make your team more efficient.

You can read more on the Cumulus Office Connector on Canto’s blog: Insert Images in PowerPoint and Word with the Office Connector for Cumulus

 

HOW TO Order and Process Assets in Cumulus with DARS (DataBasics Asset Request Solution)

HOW TO Order and Process Assets in Cumulus with DARS (DataBasics Asset Request Solution)

The new DataBasics Asset Request Solution (DARS) provides a facility for external users to order selected assets from Cumulus through Portals and enable Cumulus administrators to process the submitted requests in Cumulus Web Client or Desktop Client. DARS is currently running on DataBasics demo site and we encourage customers with existing EOSP solution to try it. Below you will find step-by-step instructions on how to order assets from Cumulus, process asset requests in Web Client, process requests in Desktop Client, and receiving assets from Cumulus.

 

 

Ordering assets from Cumulus

1. Connect to portals cumulus.databasics.com.au/portals
2. Add the assets you want to order into the basket.
3. Click the ‘Request Assets’ button.

 

 

4. Complete the request form – recipient address (this will be usually preconfigured with Cumulus Content Manager address), name, phone number, address & reason for request and send the request.

 

 

 

Processing asset requests in Cumulus

1. Open submitted request email and copy the Search String.

 

 

2. Log into Web Client https://cumulus.databasics.com.au/cwc
3. Open the catalog, paste the search string into the quick search box and click the magnifying glass.

 

 

4. Select all, or relevant, assets.

 

 

5. From the Tools Menu select one of the following options:

  •  Share
  •  Add to basket
  •  Workflows

 

 

 

6. Once you have completed the approval process you can use a download collection to send the relevant assets to the requestor (Tool menu > Share > Create a collection and send a link to selected recipients).

Edit the collection name, recipient email address, subject, body text, embargo and recipient permissions.

 

 

Web Client Note
• If portals support’s multiple catalogs the request may include assets from different catalogs. In this scenario, you will need to open one catalog at a time and repeat the quick search process. Alternatively use Desktop Client to open all relevant catalogs in one window.
• Assets which are related to Master Assets do not show in Web Client search, only in the Master Asset Relations Tab. If portals is configured to publish related assets, use Desktop Client to process the asset requests.

 

Processing requests in Desktop Client

1. Copy the search string from the asset request email.
2. Open the relevant catalog/s, paste the search string into the quick search box and click the magnifying glass.

 

 

3. Select all, or relevant, assets.

 

 

4. Select one of the following options:
• From the Workflow menu select the relevant approval workflow.
• From the File menu select, Save Collection As, and save for later approval processing.
• If you have already decided to approve the assets go to step 5.
5. Once you have completed the approval process you can use a download collection to send the relevant assets to the requestor (File menu > Send Collection Link).

Edit collection name, recipient, subject, body text, embargo and recipient permissions.

 

 

Desktop Client Note
• If portals support multiple catalogs and the request includes assets from different catalogs you can open all the catalogs available to portals in one window and quick search will find all requested assets.

 

Receiving assets from Cumulus

1. The requestor will receive a download invitation email.

 

 

2. When they click on the link or the View button it will connect them to the download collection with the preconfigured download options.

 

 

 

 

 

 

 

 

Watch demo here.

 

If you already have active accounts in the DataBasics Cumulus demo environment you can log-in and evaluate this new feature.
If you don’t, please nominate users for testing (name and email address) and we will provide access. Email us at: support@databasics.com.au